Cyclosportives

Tour of Wessex 2022

Jun 2 - Jun 4, 2022

520/395 km
Distance
5,690/4,454 m
Elevation
3 days
Duration
Road
Terrain
£135 - £145 per person
Date:
Jun 2 - Jun 4, 2022
Location:
Yeovil, Somerset
Capacity:
800 riders
Distance:
520 km - 3 stages
395 km - 3 Stages

Previous events

Experience the challenge of riding 3 days back to back in the South West - Somerset, Dorset and Wiltshire

Event Format

The Tour of Wessex is a 3 stage cyclosportive. All stages are to be completed in order to secure a finish. Participants may choose from the medium or long route options.

What to Expect for 2022

Expect the usual quintessential English countryside through the quiet lanes and byways of the South West - with each stage offering a unique mix of monuments, history and challenging terrain. The routes remain largely the same with a few minor changes. We also introduce the

  • Free car parking in dedicated car park - Arrive, park, ride
  • Start/Finish line - start when you want 08:00 - 09:00
  • Official photographers - Charles Whitton Photography
  • Ride groups of up to 30 people
  • 3 feed stations per stage
  • Ride guide - including a list of on route locations that serve coffee and cake for those wanting to savour the Wessex ambience
  • Fully signed route
  • Navigation files for the routes (Fit, GPX TCX)
  • Mechanical support - Xpressofix, various locations published in the ride guide.
  • First Aid
  • Results page & segment times powered by Map My Tracks.

Platinum Jubilee

The May Bank Holiday Weekend has moved to Thursday, June 2, 2022, and an additional Bank Holiday on Friday, June 3, 2022, will see a four-day weekend to celebrate the Platinum Jubilee. Those camping on site are welcome to stay Saturday night at no extra cost and enjoy the Jubilee celebrations on Sunday.

Each stage starts and finishes at Ivel Barbarians Church Ln, Yeovil BA22 9TR

Routes

Stage 1 - Long
Distance:
187 km
When
08:00, June 2, 2022
Start location:
Yeovil
Finish location:
Yeovil
Route download:
Stage 2 - Long
Distance:
164 km
When
08:00, June 3, 2022
Start location:
Yeovil
Finish location:
Yeovil
Route download:
Stage 3 - Long
Distance:
166 km
When
08:00, June 4, 2022
Start location:
Yeovil
Finish location:
Yeovil
Route download:
Stage 1 - Medium
Distance:
142 km
When
08:00, June 2, 2022
Start location:
Yeovil
Finish location:
Yeovil
Route download:
Stage 2 - Medium
Distance:
109 km
When
08:00, June 3, 2022
Start location:
Yeovil
Finish location:
Yeovil
Route download:
Stage 3 - Medium
Distance:
144 km
When
08:00, July 4, 2022
Start location:
Yeovil
Finish location:
Yeovil
Route download:

Information

The Tour of Wessex has 2 ride options:

  • 330 miles in 3 days.
  • 220 miles in 3 days

The event Start/Finish and parking is Yeovil Rugby Club, Church Ln, Yeovil BA22 9TR


Event Overview


Stage 1 – Somerset & Wiltshire


Distance 101 miles & 78 miles

Date: 02/06/2022

Start Time 08:00

Start Location: Yeovil

Finish Location: Yeovil


Stage 2 – Somerset & Dorset


Distance: 116 miles & 82 miles

Date: 03/05/2022

Start Time: 08:00

Start Location: Yeovil

Finish Location: Yeovil


Stage 3 – Somerset & Exmoor


Distance 109 miles & 64 miles

Date 04/06/2022

Start Time: 08:00

Start Location: Yeovil

Finish Location: Yeovil


Rider Entry Packs

All rider information is available electronically. Please read the PDF Ride Guide sent by email 2 weeks prior to the event carefully

Ride Numbers and Ride pack to be collected from the event HQ from 17:00 - 18:30 on 1/06/2022 or 06:30-08:00 on 02/06/2022


Earth Sports Event App

  • Results will be available via the Earth Sports app
  • Live tracking - friends and family are able to follow your progress via the Earth Sports app on their phone or tablet. If you wish to live track start the Map My Tracks Endurance app which will run in the background. While the app draws very little power from you battery please ensure that your phone is fully charged before the ride

Timing

Please create an account with Map My Tracks (it’s like Strava) and connect your Garmin, Wahoo, Polar or other fitness device to your account. After the ride please upload your ride data and it will automatically propagate the finishers list.

Once you have uploaded your ride data to the Map my tracks platform it will display your start and finish time as well as on route split times for the main climbs on each stage

Route map

Electronic download of the route is available to download onto your bicycle computer, see routes.

Ride guide

A check list of equipment you may require and essential information about the ride, including feed stops and location on static mechanical support.

Car Parking

Car parking is free in the designated parking bays at Yeovil Rugby Club, Church Ln, Yeovil BA22 9TR

Start Times

08:00 - 08:30 each day for both Standard and Medium routes. You will be directed by the event marshals and announcer.

Route Navigation

  • Long Route - Yellow signs with Black Arrows
  • Medium Route - Follow the Long route, upon reaching red sigs with black arrows follow these until linking up with the long route and then follow the yellow signs to the finish.

Navigation is via your gps enabled cycle computer.

Safety Points

You will be riding on the open road alongside other traffic so it is essential for your own safety and that of all other road users that you comply with ALL TRAFFIC REGULATIONS.

In the event of an accident

If you are involved in a serious accident requiring immediate medical attention then ring 999, due to self supported nature of the event the organisers are unable to provide any assistance.

Assistance During the Ride

Static mechanical support can be found at these locations, please ensure you have a means of payment for labour cost and parts:

Stage 1

(i) Xpressofix - The Post and Wicket, Wedmore Playing Fields, Wedmore BS28 4BS
(ii) Cheddar Bikes, Lower N St, Cheddar BS27 3HA (400 meters off route)
(iii) Bike City, 8 Queen St, Wells BA5 2DP (400 meters off route)
(iv) Xpressofix - Station Road Car Park, Bruton BA10 0EG

Stage 2

(i) Xpressofix - Cerne Giant Viewpoint, 38 Acreman St, Cerne Abbas, DT2 7JX
(ii) Velo Lounge - E Burton Rd, Wool, BH20 6HE
(iii) Xpressofix - Londis Car Park, Milton Rd, Milborne St Andrew, DT11 0JZ


Stage 3

(i) Xpressofix - Dead Woman’s Ditch, Over Stowey, TA4 4AB
(ii) Exmoor Bike Repair - 1 Lower Marshfield Rd, Minehead TA24 6AE (Call Mark prior to arrival 07920 047901)
(iii) Porlock Pedals - Unit 3, The Old Tannery, High St, Porlock, TA24 8PU (Call Matt prior to arrival 07773 377735)
(iv) Xpressofix - Raleghs Cross Inn, Exmoor, TA23 0LN
(v) Taunton & Somerset Bike Servicing - Ham, Taunton TA3 5NZ (Call prior to arrival 07756 667519)


Bike Shop - Nearest location (13 Miles from HQ)

Tri UK, 76 Lyde Rd, Pen Mill Trading Estate, Yeovil BA21 5DW

Tel: 0343 777 1768

  • Saturday 9am–6pm
  • Sunday 10am–4pm
  • Monday 9am–6pm

There are cut-off times at which the moto marshals will stand down. The sweep vehicle will be traveling along the route at 20kmh/12.5 mph and will be collecting signage as it goes. If it catches up with you, you can either be transported to the finish or if you wish to continue on at your own pace you may but be aware these will be no signage. The finish closes at 5:30 pm each day. If you arrive after this time you will not receive a time or finishing place for that stage

N.B. If you decided to continue after the sweep vehicle has passed you, you will have to navigate your own route, and you will also no longer be covered by the event support services. If you do this, or drop-out at any other stage, then you must call the organiser to report this to the event team. The event app will provide you with a time even if the finish line has officially closed.

Riders Code of Conduct

You will be riding on public roads, so you must obey Highway Code regulations. Any rider seen not complying with the code could be reported and we are obliged to provide their details to the police.

Litter – There will be litter and recycling skips at the event HQ and at feed stations. Please use them and don’t drop any litter it gives cyclists a bad name!

Ride Guide

Traffic Regulations: Although there will be traffic management at key stages of the event, plus support from police and local authorities in planning the event, the Tour of Wessex Cyclosportive does take place on public roads, so you need to follow Highway Code regulations just as you would on a regular ride. You should be confident that you can ride in the following road conditions:

  • Busy urban main roads
  • Town centre traffic
  • De-restricted rural roads
  • Narrow country lanes
  • Complex roundabouts
  • Riding in potentially large groups

The Tour of Wessex is a non-competitive event. Whilst many experienced cyclosportive riders will be keen to record a quick time, the event is not a race so do not treat it as one. Your safety and that of other road users is paramount.


What Bike:

When choosing a bike for the event, you need to take into account your ability to maintain the minimum average speed cut-off of 20kmh (12.5mph) over the route distance. Therefore an efficient, comfortable and well-maintained bike is essential.

What to bring:

Because the ride is self-supported we recommend that you bring a multi-tool, two spare tubes, tyre levers, a working pump and adequate hydration and food. You have a fully charged mobile phone with you with the Earth Sports app installed and a small amount of cash in case of emergencies.

What to wear:

All riders are advised that it is compulsory to wear a correctly fitting cycle helmet that conforms to current UK safety standards. Sorry, no helmet, no ride.

Because the event takes place on the public road, you are strongly advised to wear hi-visibility clothing of some sort. Being that the event is held at the end of May, weather conditions can change rapidly! Therefore, we advise that you wear adequate layers, arm and leg warmers, a gilet and a waterproof jacket. We recommend that you wear proper padded cycling shorts and a pair of cycling mitts, both of which will also add to your comfort levels on what will be a long day in the saddle for even the fittest of cyclosportive riders. It has been known to be sunny at that time of year, so make sure you protect yourself with a high factor sunblock!

Dropping Out:

If you need to drop out of the ride you will need to make arrangements to get yourself back to your car. This is a self-supported event and the organisers bear no responsibility to get you back to the start. If you are concerned about getting back to the start we suggest you take out cycle breakdown cover with a company like ETA

Medical Cover:

First-aid cover is provided at the event HQ Yeovil Rugby Club, Church Ln, Yeovil BA22 9TR. For minor injuries feed stations have a comprehensive first aid kit.

Refreshments:

Refreshments before or after the ride will be available at the event HQ.

Feed Stations

Toilets:

Are available at the Start/Finish and at the feed stops.

Showers:

Showers are available at the event HQ

After the Finish:

You will finish the event each day at the HQ, once you have passed the finish line (upload your ride data to Map my Tracks and it will sync to the Earth Sports event app.

Finish Times:

A list of finishers and times will be posted on www.earthsports.co.uk the day after the event or immediately via the event app.

Age categories will be as follows:

A : 18 to 29 years

D: 50 to 59 years

B : 30 to 39 years

E: 60 years and over

C: 40-49 years

F: Para Cycling

* To calculate Women’s age categories add 20 minutes

Time bands are printed in the event program.

General Queries:

Contact Earth Sports: admin@earthsports.co.uk

Event HQ

The Start/Finish is Yeovil Rugby Club, Church Ln, Yeovil BA22 9TR

Getting to the Tour of Wessex

The closest international airports are Bristol (38 miles), Heathrow (100 miles), Southampton (60 miles), Exeter (60 miles).

Drive time: Bristol to event – 40 mins, Heathrow to event 2 hrs.

Train service: From Heathrow take airbus to Reading then a train to Castle Cary or Taunton (Somerset). Or airbus to Woking and a train to Yeovil.

Sea

From St Malo, France to Poole, Dorset. 4hr 30 mins Condor Ferries

Road

  • From central London (120 miles) 2hrs – 2 hr 30 mins. Take the M3 then the A303. At the Podimore roundabout take A372 direction Langport.
  • From the West take the A303, At the Podimore roundabout take A372 direction Langport.
  • From Bristol take the M5 to Jct 23, then the A39 direction Street and Glastonbury. At Street take B3151 to Langport.

Rail

  • The nearest train stations are Taunton (14 miles) Castle Cary (17.5 miles), Yeovil (14 miles). Further information can be found at National Rail Inquiries.

Coaches

FAQs

Charles Whitton Photography are the official photographers for the event. Click here to retrieve your photos and further information.

email us at .(JavaScript must be enabled to view this email address) post event.

Check out the accommodation information about camping and links to local hotels and suppliers.

The event is open to individuals between ages 18 and 80. And under 18’s if accompanied by an adult. Those over the age of 14 may participate if they provide a completed parental consent which can be obtained by emailing .(JavaScript must be enabled to view this email address)

A standard road bike is the most suitable bike but a mountain bike with road tyres can also be used. Time trial bikes can be used but only if the rider plans to ride solo as they would in a time trial. Riding a time trail bike in a group is not permitted.

All merchandise will be collected at the event information desk.

Free parking is available adjacent to the HQ start.

The Official Meeting point is in front of the building entrance to the HQ building.

To reduce waste and minimise the events carbon foot print we use medals made in the UK from sustainably sourced wood which is the laser etched.

Accommodation

Camping

Available at the event HQ.

  • 40 meters from the Start line
  • Shower and Toilet Facilities at the event HQ open 24 hours.
  • Outside taps for potable water.
  • Access to the Kitchen for washing up.

Hotels

B&B


Results

Stage 1 - Medium

Check back during the event for results.

Stage 2 - Long

Check back during the event for results.

Stage 3 - Long

Check back during the event for results.

Stage 2 - Medium

Check back during the event for results.

Stage 3 - Medium

Check back during the event for results.

Stage 1 - Long

Check back during the event for results.

Participants

Rowena Taylor
Gregg Cornforth
CHRIS BRISTOW
Fran Taylor
Guy Mclellan
Kit Walker
Kirsty Eveleigh
Neil Ashton
Richard Kenyon
Nick Cooper
Steve Rice
Shirla Poole
eve hoffmann
Tom Oliver
Nicki Brayne
Elizabeth Clegg
Warren Symonds
George Killen
Nicholas Howourth
John Rumbold
Andy Pugh
Ian Corrie
Ryan Carus
Henry Stewart
Daniel Powell
Mark Fisher
Richard Maxted
Sarah Sarre
Mark Tinker
Barrie Davies
kevin hanbury
Suzanne Maltby
Simon Robinson
Richard Champness
Becky Starbuck
Emily Lewis
Nikki Curwen
Joel Ramsden
Katie Rogers
Bianca Fernandez
Alan Clark
Nathan James
Tim Anderson
Tim Willis
Edward Hunt
Ellen Lockett
Konstantina Koulama
MARTIN LYNCH
Lea Marie Burek
Mathias Vissing
Sean Hanna
Vick Dibdin
Mick St Leger
Chris Grimble
Damien Phillips
Mish Frampton
Andrew Bruce
Chris Anstead
Alan Cooper
Austin Fews
Oleg Zubarev
Jan Timmermann
Ali Kenny
Emma Mogford
Geoff Pyle
Graham Abrey
Paul Dack
jack lewis
Michael Parlour
Graeme Hurry
Isabel Phillips
Catherine Dixon
Joe Layden
EJ Findlay
Christopher Creasey
Samantha Cain
Nigel Peterson
Peter MacNaughton
Susan Bracey
Thomas Elliott
James Heier
Steven Parry
Simon Ashworth
rob mcritchie
Mike Masterson
Sarah Weinberg
Nicholas Bougourd
Christopher Burrows
Sebastien Cailliau
Sara James
Daryn James
Nigel Le Tissier
Gary Robilliard
Richard Litchfield
David Johnson
Teresa Almeida
Da Holme
Mark Lansdown
Jon Wilson
Jo Green
Gavin Hill
Rob Moir
Richard Johnson
Lawrence Hall
Iain Gill
Alex Wildy
Mike Ainsworth
Nicholas Simpson
Yves Bracke
Guy Snauwaert
Tom Acke
Johan Verdegem
Randal Barker
Shirley Fliflet
Beth Blackburn
John Risby
Matthew Osborne
Asta Osborne
David Munnery
Michael Magnier
Hayley Burrows
Kevin Buckley
David Hurst
Cindy Goslar
Gary Rudd
Rudi Perez
Rhys Mainwaring
Richard Winder
Andy Usher
Chris Radley
Dave Baxter
David Mascall
Tim Williams
Jo Mills
Emma Whitehouse
Tom Picking
Ian Hutchinson
David Clarke
Mark Ashurst
Tracy Lewis
Dave Pepper
Will Chandler
Phil Shrimpton
Kevin Gardener
Jonathan Flynn
Duncan Speight
Mark Bell
Keith Allen-Shirtcliffe
Chris Piper
Martin Quill
Mark Booth
Steven Turner
Paul Pratt
Bill Friell
Adam Berry
Robert Riekie
Lucy Commander
Stuart Staples
Aled Roberts
Simon Bond
Reece Porter
David Welling
Martin Heaton
Simon Miller
Gary Farrell
Graham Street Street
Jono Adams
Douglas Neil
Chris Worthy
Paul Tomlinson
Sarah Bower
Jean-Luc Harnay
Martin Harvey
Martyn Jones
Geoffrey Howle
Steve Harland
Charlie Sykes
Charlie Sykes
Seamus Gillespie
Peter Graham
Clare Meins
Andrew Wheat
Bob Watts
Mark Harvey
Paul Ostryzniuk
Bruno Marks
Ben Miller
Adam Jones
Simon Trudgett
Jon Secrett
Graeme Thompson
Michael Thompson
STEVE BILLINGTON
Nicky Visick
Rupert Visick
Chris Combe
Mike Southway
David Green
Moray Tuach
Ben Sunderland
Charlotte Meins
Stephen Fryer
GRAEME BADENOCH
Florian Diederichsen
Alan Corcoran
Bradley Whitaker
Mark Tinkler
David Hitch
Drew Cunliffe
Al Brown
Ian Hopkin
Adrian Peters
Andrew Owen
Martyn McKenna
Simon Caraffi
James Glazier
Simon Bond
Drew Cunliffe
Simon Reynolds
Simon Bailey
Paul Andrew
Ross Peebles
Paul Harding
Jonathan Topps
Tom Begg
Joshua Coulling
Simon Scott
Tom Weaver
Anthony Litchfield
jane Hancox
Huw Russell
Allen Browning
Wai Hong Lee
Mark Pryor
Gillian Melia
John Vaughan
Helena Bowman
Rob Griffiths
Kate McCombe
Andrew McCombe
Chris Tsen
Neil Simpkin
david Allen
Mark Lee
Margaret Sills
Martin Delves
Katherine Rowney
Jeffrey Rowney
Hilary Walker
James Murrell
Simon Eden
Greg Funnell
Rosslyn Young
Tara Robertson
Stuart Coleman
Louise Harris
Graham Tonks
Barry Hammel
Gareth Preece
Andrew Whiteside
Richard Sudlow
Colin Mead
Michael Sudlow
Adrian Foster
Andy Gibb
John Webb
Ian Cruickshank
mark jordan
Andy Stupples
Conor Miller
Brett McGowan
Marc Tonks
Alastair Muirhead
Stephen Richards
Dave Austen
Mark Moses
Carl Moses
Brent Smith
Ben Hunt
Paul Knight
David Pattison
Darren Salmon
andy sharpe
Spencer Robertson
David Haynes
Paul Rabey
Dale house
Cathal Bartolo
NICK BARROW
Keith House
Glen Dobson
Arelis Diaz
Richard Corbett
Nick Treston
Rachael Vincent
Tseng Wen Heng
Danielle Khoo
Graham Hazell
Frederick Lawley-Wakelin
William Hazell
Mark Toublic
David Carr
Christine Lutsch
Martyn Barmby
Lois Barmby
James Palmer
Jerry Garrett
Kate Mansfield
Michael Flynn
Anne Bennett
MARK BURGESS
Dave Bache
Maxwell SMITH
Lucy Charles-Barclay
Colin Cripps
David Munnery
Will Robertson
Ian Hutchinson
john greenwood
Kavian Brown
Adrian Peters
Julian Ladd
Judith Ladd
Deborah Heath
Gary Lock
edward green
Reece Barclay
Clare Furness
Giles Houston
Ronn Fraser
Sally Silsby
Amy Gilmore
Steve Gilmore
Robert Allan
Mark Presley
Andrew Gandell
Laurence Noble
Roger Canham
Adam Lockhart
Jon MASTERS
Dave Booth
Alex Woodman
George Bareham
Michael (Mike) Danby
Duncan Cooper
Lee Parsons
Panayiotis Prosphyga
James Griggs
Flint Sperber
Jeremy Brown
Ryan Bowden
Graeme Morrison
Honor Hall
Greg Hall
Leanne Thompson
Fiona Hampshire
George Hill
Murray Hampshire
Rachael Johnson
Petra Wiltshire
Rob Ingle
Scott Woods
William Fox Grant
Philip Dowle
Ashey Pearce
Enya Elswood
Jason Elswood
Daniel Russell
D M-R
Chris Tackaberry
Richard Simper
Tom Riall
Mark Fisher
Emma McDermott
Sarah Spruytendburg
Ben du Bernard
Shaun du Bernard
Michael Jay
James O’Connell
Paul Vincent
Andy Pearson
Andy Mooney
Toby Lockyer
Christopher Lye
Mike Batten
william keeling
Olie Baumann
Andrew Cessford
Jaime Hernando
Paul Tarney
John Clennett
Stephen Mullens
Tom Begg
Paul Andrew
Colin Peerman
Jonathan Watt
John Todd
Nicholas Mills
Ewan McKay
Tom Picking
Richard Gray
Mark Bulkeley
Tom Scott
Mark Herbert
Owen Elson
Talita Ancona
Neil Grimwood
Karol Mamos
Anna Wienke Wagner
Amir Farboud
Ben Goward
Michael Baumann
Jonathan Brook
Tim Lowe
Kevin Rainsbury
Tony Knight
Dan Jones
Jeremy Rose
Alexandra Rose
Will Laffan
Abigail Connor
Jonathan Phillips
Brian O'Connor
Philip Warren
Judi Badenoch
Simon Boswell
Paul Burton
Mel Johnson
Sergio Nunez
Lorenzo Montefoschi
James Boyd
Matthew Brown
Michael Dowthwaite
christopher mason
Chris Goslar
Daniel Lynn
Matt Dodgson
Guy Mclellan
Rachel Dickinson
Tom Hill
Sam Riseborough

Rules

  1. It is our collective responsibility to ensure that all participants, volunteers and the public are kept safe. Participating in cycling carries an inevitable degree of risk, and while we must remain mindful of the additional guidelines regarding Covid-19, participants should not lose sight of the normal safety considerations relating to participating in cycling which continue to apply and must be complied with.
  2. If people act irresponsibly when participating in cycling events (including while socialising before and afterwards) they jeopardise public health and undermine the case for safe sport to take place.
  3. The Tour of Wessex is a supported timed challenge or cyclosportive ride.
  4. Dangerous riding will not be tolerated either by the organisers or the Police.
  5. All entrants bikes must be in good working order for the event.
  6. All participants are reminded that it is unlawful and an offence against public decency to urinate in public places such as the start area, in towns, villages or near occupied areas including the sports fields of the HQ. Offenders will be removed from the event and reported to the police.
  7. Ride with care and attention to other road users and pedestrians, with especial care around horses and livestock. Slow down to 5 mph and make them aware you are approaching. Shout out Cyclist behind.
  8. Do not litter it jeopardises the future of the event and ruins the beautiful countryside you have been cycling through.
  9. Show consideration to other road users, by allowing them room to pass even if they don’t respect your space.
  10. Never ride more than two abreast and don’t attempt any dangerous passing.
  11. Some riders will be inexperienced so keep your distance at all times and do not go mad down hills as some are steep and contain sharp bends and narrow sections.
  12. Please signal any intention to turn left or right and don’t stop suddenly; there will most likely be people behind you. If you do stop shout “stopping” and hold your hand up in the air to indicate your intention
  13. It is compulsory to wear a helmet.
  14. It is compulsory to carry a facemask.
  15. It is compulsory to carry hand sanitiser

Training

  1. DOWNLOAD THE PILLAR TRAINING APP TO YOUR SMART PHONE
  2. SEARCH FOR THE TOUR OF WESSEX (AVAILABLE FROM 21/01/2022)

T&C's

Earth Sports Limited

Booking terms and conditions

All Earth Sports Limited (“Earth Sports”, or “we”, “us”) trips and events are subject to these terms and conditions. Please read them carefully as they govern the contractual relationship between you and Earth Sports for all services provided to you by Earth Sports on your cycling trip or event.

In booking your trip or event you confirm that you have read, understood and accept these terms and conditions in their entirety.
In the case of a booking being made by an individual person on behalf of another person or group of persons, then the person making the booking (the lead name) must be 18 years old or over and possess the legal capacity and authority to make the booking and accepts these booking terms and conditions on behalf of everyone in their party. The lead name is then responsible for ensuring the accuracy of all information provided related to themselves and persons in their party, and for passing on information regarding the trip to all persons in their party.
A non-refundable deposit or full payment is required at the time of booking depending on the type of event. For events that require a deposit the balance and a completed booking form must reach Earth Sports no later than 60 days prior to the start date of your trip. If you book less than 60 days before departure, the booking form must be completed, and payment made in full at the time of booking.
If you do not complete the booking form or pay the balance by the due date, Earth Sports reserves the right to cancel your booking and you will forfeit your deposit plus any other relevant charges.

1. BOOKING

The contract between you and Earth Sports comes into effect on receipt of your booking in writing, by telephone, by electronic means (online) or in person and once your deposit has cleared to us. From this point on, the rights and obligations (in particular payment of the trip price) arising from the contract are binding on you (and any further participants booked by you) and on Earth Sports. These booking terms and conditions apply to all trip participants.

We undertake to carefully perform the services promised by us for the trip in accordance with the offer valid at the time of your booking.
You should note that all information given about our trips or events, whether on our website, social media or otherwise, is intended solely to give you a general idea of the holiday. Information is correct to the best of our knowledge. You will be provided with details of your holiday, including accommodation details and what is included in the price at the time of booking. Changes may subsequently be made and we will notify you of any changes that we become aware of as soon as we are reasonable able to do so, in accordance with
these terms and conditions.
Earth Sports reserves the right to change cycling activities based on weather and road conditions and individual abilities of riders.

2. SERVICES RENDERED AND INFORMATION

All prices we advertise are accurate at the date published, but we reserve the right to change any of those prices from time to time.

Changes in exchange rates and government-decreed price increases (e.g. in the VAT rate) may mean that the price of your package may change after you have booked. However, there will be no change within 20 days of departure. Where the price increase amounts to more than 8% of the offered and confirmed price for the travel arrangement, you have the right to withdraw from the contract free of charge within 5 days following receipt of notification. Payments made by you to us will be reimbursed immediately.
Should you, or one of your party, wish to cancel your booking, you must give us notice in writing. Cancellations will only be accepted from the lead person who booked the holiday. Notice of cancellation will be effective upon receipt by us of your written communication. We can accept no responsibility for cancellation charges arising from correspondence delayed or lost in the post. Cancellation fees will be a minimum of the deposit, and levied in line with the scale listed below (as a % of your total booking price):
If, after our booking confirmation has been issued, you wish to make a change to your existing booking, we will try to make the changes subject to availability, but we reserve the right to charge an amendment fee of £25 per booking for each change. We also reserve the right to charge an administration fee of £25 for processing a refund.
If you end your trip early for reasons which do not qualify as “non-performance of services by Earth Sports”, no costs for “unused services” will be reimbursed. Any additional costs for returning early are payable by you.
All prices we advertise are accurate at the date published, but we reserve the right to change any of those prices from time to time.

3. PRICING

Changes in exchange rates and government-decreed price increases (e.g. in the VAT rate) may mean that the price of your package may change after you have booked. However, there will be no change within 20 days of departure. Where the price increase amounts to more than 8% of the offered and confirmed price for the travel arrangement, you have the right to withdraw from the contract free of charge within 5 days following receipt of notification. Payments made by you to us will be reimbursed immediately.
We reserve the right to change hotels and/or location in circumstances that are beyond our control. In any such event we will go to every effort to provide for a substitute arrangement of equal value to the extent this is possible.

4. CANCELLATIONS AND CHANGES MADE BY YOU
  • Over 60 days prior to departure – £20 or deposit if applicable or transfer to the same event the following year
  • 14 days prior to the event £10 charge to transfer an entry to another person
  • 60 to 31 days prior to departure – Earth Sports retains 75% of entry fee
  • 30 to 7 days prior to departure – Earth Sports retails 90% of entry fee
  • Less than 7 days to departure (including no-show) – Earth Sports retains 100% of the entry fee
  • COVID-19 CANCELLATION OR DEFERMENT: Please note that if you are unable to participate due to Covid-19 related restrictions, you will be offered a refund or the choice to transfer.

We reserve the right to change or cancel any holiday, trip, itinerary or part thereof in the event of insufficient numbers needed to operate the holiday or if the transport, travel or weather conditions are deemed unsuitable. We will advise you of this no later than 20 days prior to departure. A minimum of six customers is required to operate a holiday unless otherwise specified on the individual trip booking page.
Deposits for sportives or other events with third-party entry fees paid on your behalf by Earth Sports will always be non-refundable if the event is postponed or cancelled unless the third party provides a full refund of entry fees to Earth Sports.

5. CANCELLATIONS AND CHANGES MADE BY EARTH SPORTS

Sportive entry fees payments, including the Tour of Wessex, will be refunded less £20 to cover card processing fees or a free of charge transfer to the same event the following year will be offered. However, you should utilise your insurance cover for any loss you suffer before requesting or accepting a refund from us. No further claims for compensation will be accepted.

Your booking is accepted on the understanding that you accept:

Enhanced Risk: Cycling holidays are active holidays; you engage in the sport at your own risk. In no event will Earth Sports accept any liability for accidents and physical injuries that result from engaging in cycling, including if you are travelling in a group with a group leader.
We cannot guarantee rider safety as rides use public roads, often in mountainous areas, and can include groups of varying abilities. You are personally responsible for complying with all road traffic regulations and wearing a helmet is obligatory. By booking any trip with Earth Sports you must accept that you could get injured and that your equipment could get damaged.

6. YOUR HOLIDAY

It is your responsibility to ensure that you are sufficiently fit and healthy to complete your chosen holiday. By confirming your booking you accept that Earth Sports ride leaders have the authority to prevent you from participating in any part of a ride should they have reasonable concerns about

(a) your ability to safely partake in an activity or
(b) your physical ability to complete an activity in the required timescale. On any ride it is necessary that you abide by the authority of the leader(s), who represents Earth Sports and whose decision is final. Completing our booking form signifies your agreement to this and if you commit any illegal act when on the ride or if in the reasonable opinion of the leader(s) your behaviour is causing or likely to cause danger, distress or annoyance to others we may prevent you from riding or continuing on the ride and any future rides, without any liability on our part.

We cannot guarantee the composition of the riding groups in terms of age, nationality, gender, singles and couples.

Please note that flights and other products you purchase separately do not form part of your holiday package with us.

Travel arrangements to meet a ride or on leaving any bike ride are your responsibility. Any guidance we may provide is simply that and must be checked by you.

Any information given by Earth Sports in regard to climate, clothing, special equipment, etc. is done so in good faith and must be rechecked by you prior to relying on it.

No refund or compensation will be made or given for any unused hotel accommodation services where unused at your discretion or as a result of your action/inaction.

We welcome people with restricted mobility, medical or particular care requirements or a disability, and aim to ensure that our services are as accessible as reasonably possible to all. However, in order that we may consider the possibility of making reasonable adjustments, it is important that we are fully informed of any needs, requirements and conditions before any booking is concluded. Please telephone us and we will be happy to discuss availability, suitability and potential reasonable adjustments with you.
If you have special requirements, a risk assessment might be required prior to confirming a booking or allowing participation in guided rides. Please note that we rely on the information you provide to help us anticipate and satisfy your needs. We therefore require you to give us a full and frank description of your needs. You must update us with any change in your circumstances prior to and during your holiday. Our guides can only provide general first aid. As such it may be necessary for you or a member of your party to take responsibility for and to be able to administer or attend to your/their own medical needs or have someone accompany you/them who can do so.
You should inform us immediately, if within 4 weeks prior to your arrival date or during your break, any member of your party has, or develops an infectious or contagious medical condition.

7. MEDICAL AND SPECIAL REQUIREMENTS

If so, we have the right to:
You understand and accept that taking part in any trip organised by Earth Sports is at your own risk and that neither Earth Sports nor any agent, employee or other client is responsible for your safety. You further accept that Earth Sports is there only to give route guidance and arrange any transfers and/or accommodation. Even though guided rides are offered, you take part in these rides totally at your own risk.
You have been advised by Earth Sports that you need to be sufficiently fit and not suffering with any illness that could be exacerbated by the types of activities undertaken on the trips and that if in any doubt, you should seek medical advice before making a booking.
You have also been advised by Earth Sports that you need sufficient medical travel insurance to cover all medical expenses, loss of earnings, cost of care, any loss or damage to your baggage and equipment, any liability you may incur against a third party and cancellation/curtailment of the trip should you need it. Insurance to cover medical expenses is mandatory on all Earth Sports holidays and we strongly advise that you take out full travel insurance.

  • refuse to accept your booking;
  • cancel your holiday; or
  • ask any member of your party to leave immediately, in order to protect the health of others
8. INSURANCE DISCLAIMER

YOU CONFIRM THAT YOU WILL ARRANGE INSURANCE AGAINST SUCH RISKS AND AGREE AND ACKNOWLEDGE THAT FAILURE TO DO SO IS AT YOUR OWN RISK

You hereby agree that except in respect of death or personal injury caused by negligence of Earth Sports, neither Earth Sports nor its employees or agents will have any liability (whether in contract or tort including negligence) for any loss, damage, injury or death you may suffer in connection with any trip organised by Earth Sports. This includes but is not limited to theft of bicycles or injury as a result of cycling and in particular injuries sustained as a result of personal equipment which has not been adequately maintained or serviced or for failure by you to wear your cycle helmet. In addition, we shall not be liable for losses suffered related to any business of yours such as lost profits, lost data, loss of contracts, etc, or any other business loss that you may incur as a result of any breach of these terms and conditions.

We shall also not be liable for loss or damage suffered by you which is caused or contributed to by any defect or failure of any travel services not provided by us and for which we could not reasonably be expected to be responsible for.

Furthermore, Earth Sports is not responsible for any failure by you to take out the appropriate insurance or for any losses suffered by you as a result of you breaching any of these terms and conditions.

Except for those matters for which we do not seek to exclude our liability to you, our total liability to you is limited to twice the basic holiday price per person shown on your invoice or agreed in writing with us.

If you are hiring a bicycle, it will be provided to you in a fit and working state to undertake road cycling. It is your responsibility during the period of cycle hire that the bicycle is maintained in this same state and you undertake not to misuse the bicycle. Any changes in the working condition of the bike should immediately be reported to Earth Sports staff.
Under no circumstances should you make any mechanical adjustments to your hire bike, other than fixing a puncture. This includes, for example, adjustments to seat posts, saddles, handlebars, bottle cages, gears and brakes. All work must be done by our mechanic or another member of our staff. Any damage incurred by the bicycle during, or after, any mechanical adjustments made by anyone other than a member of our staff will be charged a minimum of £50, more if the damage is greater.
The equipment remains the property of Earth Sports and you will not sell, hire out or otherwise part with possession of the bicycle. In the case of misuse, we shall be entitled to charge you for any damage caused to the equipment during the period of hire where caused by your act or omission. In the event of breakdown, other than as a result of your misuse, we will use reasonable endeavours to repair or procure the repair of the bicycle.

9. BICYCLE RENTAL

We charge a fixed £15 insurance charge per rental which covers all accidental damage and theft.

You must ensure that the bicycle is adequately secured when not in use and not use the equipment when under the influence of alcohol or drugs.

If any person is prevented from travelling we will agree to that person’s booking being transferred to another person who satisfies all the conditions applicable to the holiday, subject to both persons accepting joint and several liability for full payment of the holiday price and our charge for confirming the transfer and any additional costs arising from the transfer. We must be given reasonable notice of the transfer request, which is considered to be at least 14 days prior to the departure date.

For full details regarding our data protection policy, please refer to our Privacy Policy. We will not share your details with any third party except as required by law or regulation.

Your behaviour should not be excessive, noisy or disruptive, especially at night. Your behaviour must at all times be appropriate to the culture of the country you are visiting.

Offensive or illegal behaviour will not be tolerated and may result in the police being involved. We do not consider offensive or aggressive behaviour or language towards our staff to be acceptable. We may ask you and/or any member of your party to leave immediately if your conduct is considered by us to be inappropriate, likely to cause harm, or impair the enjoyment, comfort or safety of your neighbours, other members of your group, staff and the general public. No refunds or compensation will be given in these circumstances and we reserve the right not to accept any future bookings from you or any member of your party.

Photographs, likenesses or images of participants secured or taken on any of our trips may be used by the company without remuneration in all media for bona fide promotional or marketing purposes.

Any complaints regarding your holiday should be made to Earth Sports who will normally take any necessary action. If at the end of your holiday you feel that your complaint was not dealt with properly and you were not satisfied with the response, you must notify us of your complaint in writing within one month of completion of your holiday.

Your personal belongings are your own responsibility during your holiday with us.

You may not advertise, use, give or resell your holiday or any discount offer associated with it or offer to do so (for profit or otherwise) or use it in connection with a competition, promotion, business and charitable or any similar venture without our prior written consent.
If any person is prevented from travelling we will agree to that person’s booking being transferred to another person who satisfies all the conditions applicable to the holiday, subject to both persons accepting joint and several liability for full payment of the holiday price and our charge for confirming the transfer and any additional costs arising from the transfer. We must be given reasonable notice of the transfer request, which is considered to be at least 14 days prior to the departure date. Transfers are subject to a £25 fee.
For full details regarding our data protection policy, please refer to our Privacy Policy. We will not share your details with any third party except as required by law or regulation.
Your behaviour should not be excessive, noisy or disruptive, especially at night. Your behaviour must at all times be appropriate to the culture of the country you are visiting. Offensive or illegal behaviour will not be tolerated and may result in the police being involved. We do not consider offensive or aggressive behaviour or language towards our staff to be acceptable. We may ask you and/or any member of your party to leave immediately if your conduct is considered by us to be inappropriate, likely to cause harm, or impair the enjoyment, comfort or safety of your neighbours, other members of your group, staff and the general public. No refunds or compensation will be given in these circumstances and we reserve the right not to accept any future bookings from you or any member of your party.
Photographs, likenesses or images of participants secured or taken on any of our trips may be used by the company without remuneration in all media for bona fide promotional or marketing purposes.
Any complaints regarding your holiday or event should be made to Earth Sports group leader or event director who will normally take any necessary action. If at the end of your holiday you feel that your complaint was not dealt with properly and you were not satisfied with the response, you must notify us of your complaint in writing within one month of completion of your holiday.
Each provider of accommodation may have its own terms and conditions on which they take guests, and you agree to abide by these.

10. TRANSFERS
11. DATA PRIVACY
12. BEHAVIOUR
13. PHOTOS
14. COMPLAINTS
15. YOUR SAFETY AND SECURITY

You must use the facilities and equipment provided to you with care and keep them in a clean and tidy condition. We reserve the right to charge you for any extra cleaning, missing items or damage.

When booking you agree that we have the right either during or after your holiday to recover from you the following costs, including via the credit/charge or debit card used to pay for the holiday or otherwise:

omissions; and/or omissions and from any breach of these terms and conditions; and/or We may assign our rights and/or obligations under the agreement between us. This will not affect your rights under these terms and conditions.

You may not transfer any of your rights or obligations without our prior written consent.
You are responsible for the supervision of all members of your party under the age of 18.

16. ACCOMMODATION
17. COMPENSATION PAYABLE BY YOU
  • any compensation that we have to pay to others as a result of your acts or
  • any damage to property or accommodation; and/or
  • any other charges or fees that we may incur as a result of your acts or
  • any outstanding amounts due for your holiday.
18. GENERAL

If any part of these terms and condition is unenforceable, the enforceability of any other part remains unaffected.

A party who is not a party to the agreement between us has no rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this contract, but this does not affect any right or remedy of a third party that exists or is available apart from that Act.

These terms and conditions constitute the entire agreement between the parties with respect to the subject matter of these terms and conditions.

Any waiver by either party of a breach of any provision of these terms and conditions shall not be construed as a waiver of any subsequent breach of the same or any other provision.

19. Law and jurisdiction

This agreement between you and Earth Sports will be governed by English law and any matter or dispute in connection with this contract will be subject to the exclusive jurisdiction of the English court.

Membership

JOIN THE EARTH CLUB AND RECEIVE PRIORITY ACCESS TO EARTH SPORTS EVENTS.